Section V. A. Disaster Preparedness (Revised 6/11/07)
The Cook Memorial Library will have a plan for unforeseen emergencies. This plan shall be updated by the library director and policy committee during the month of May and submitted to the Board of Trustees for approval at the June board meeting each year. The plan may contain, but is not limited to, the following sections:
1. Introduction and explanation of monetary support for the plan.
2. Implementation of the plan to include methods.
3. Emergency information sheet.
4. Communication plan or telephone tree.
5. Checklist of pre-disaster actions for which there is advance warning (hurricane, flooding).
6. Prevention and protection strategy which includes fire alarms, fire extinguishers.
7. Instruction for response and recovery, including the steps to be taken to salvage materials, and prioritisation of the collection to be salvaged.
8. Detailed step-by-step instructions on the phases of salvage operations.
9. Detailed building plans covering the following: storage areas, entrances, exits, windows, fire extinguishers, fire alarms, smoke detectors, shut-offs and master switches for power, water, gas, heat, elevators.
10. Insurance information. This may include information in the form of a list of all the materials in the collection.
11. Plans pertaining to the building construction, such as plot plan, architectural drawings, septic design plans shall be in a designated place.
12. Location of keys.
13. Information on the schedule of back-up data tapes and the location of the tapes.
14. Information on the treasurer’s records.
15. Procedure for handling violence and the threat of violence.
