C. Maintenance Responsibility (Adopted 9-11-06)
1. The Board of Trustees of Cook Memorial Library will be responsible for establishing guidelines for the maintenance of Cook Memorial Library, including the property relating to it. These will include weekly, annual and long-range guidelines. A Building and Grounds committee, comprised of members of the board, will be appointed, and will oversee the implementation of this policy; the chairman of the committee will report to the board at its regular monthly meeting.
2. Sufficient funds for operating expenses and for upkeep and repair of the building and grounds will be provided in the library’s annual budget, including weekly housekeeping duties of the custodian, as well as regular/seasonal duties such as snow removal, lawn mowing, window cleaning, carpet cleaning, etc. A maintenance plan, detailing and describing the weekly duties of the custodian, is the responsibility of the board. The library director will see that these duties are performed as scheduled, and will submit an annual written job review to the board.
3. A capital reserve fund will be established, and annual payments made, to provide for major items of upkeep, replacement, or renovation, i.e., roof, interior/exterior painting, or replacement of furnishings, etc.
4. The Cook Memorial Library building will be located on grounds that are well drained and maintained. The building will be properly ventilated and provided with adequate electricity and an adequate supply of water for both drinking and toilet facilities.
5. The library building will have adequate and approved systems, according to applicable health and safety codes. Such systems will include sewage disposal, plumbing, heating, lighting, ventilation, and elevator. In addition, all library facilities available for use by the public will be maintained in accordance with N.H. state regulations, and comply with A.D.A. (Americans with Disabilities Act) standards.
6. There will be a regular inspection of emergency warning and alarm systems, fire extinguishers, exit lights, etc., in accordance with the N.H. health & safety code.
7. Landscape beautification by volunteers may take place on library premises with approval of the board, and with notification to, and coordination with, the library director.
8. The library building will be secured by a functioning security system, with keys and access codes being held only by current CML board and staff members, Tamworth police and fire departments and other responsible and individuals as determined by the library director. The board chair will make an annual accounting of all keys and codes.
9. The CML staff will maintain security of the outdoor book drop.
