Present: Trustees Donna Whipple; Lloyd Hadden, Linda Jones, Sharon Malenfant, Susan Staples Smith, Nancy Sheridan, Peter Case Library Director Jay Rancourt
NEXT MEETING: Monday, December 8, 7 PM at the library
The meeting was called to order at 7:06 p.m.
The agenda was changed to allow for an outside speaker to address the board. An offer was received from Marc Stowbridge of the NH Astronomical Society to provide a telescope to the library with educational materials to loan out to library patrons. The Board discussed. Motion made to accept pending a signed contract. PC moved. NS seconded. Accepted by all. The details of program are to be worked out.
Secretary’s report: The minutes of the October meeting were approved as read with a change to add Donna Whipple was elected as Vice Chair. PC, LH All in favor.
Treasurer’s report: Treasurer’s Report for October distributed. Special Project budget will increase due to fencing for around air conditioner. Budget line items are skewed on the printout and a new version will be voted on next month. Tabled until next month.
DW, LH moved to accept the following unanticipated funds received since the last vote:
$1,015.00 Unrestricted Donations
$74.00 Library Sales
$17.50 Copy Machine
$2.14 Checking Interest
$1,108.64 Total
Motion passed. All in favor.
Correspondence: Correspondence from Jones, Blechman, Woltz and Kelly, P.C. of Newport News, Virginia that the library has been named in a trust.
Library Director’s Report: Jay is recommending an additional hour for Peggy Johnson and additional hour on Friday per request of patrons. This translated to two additional staff hours on Friday. Motion to approve, DW,PC. All in favor. / Jay did job evaluation interviews with staff. / October statistics report will be distributed next month. / Jay brought the Wish list to the Friends to board for discussion. Wish list was informally presented to Friends President. Next year, the Board would like to see the list prior to it being discussed with The Friends. The reason is to make sure the items on the list are not things that the Trustees should be paying for. Wish list should be developed during the summer so it is ready for the Friends annual meeting. / Jay attended a workshop on Google analytics at NELA. She passed out what she learned. The library site is getting a lot of traffic on website, most of it local. Jay said NELA was a worthwhile conference. / Budget format had not been received from the Selectmen. We will have to accommodate whatever format is requested. Motion to accept proposed budget of $125,606.00 and town appropriation of $112,693.00 which is level funded. Motion to approve. PC, DW. All in favor. Peter will ask Selectmen what the format will be and when will the budget be needed.
Committees:
B&G – Roof modification so snow will slide off, eave vents and stairwell insulation have been done. We have items left over from projects. There is a streetlight and fence section. Motion to ask Historical Society if they want these items. NS, PC, all in favor. Jay will ask society. / The Issue of erecting granite posts beside curb to aid in snow removal from sidewalks was discussed. We hope new personnel hired to clean walks may make this unnecessary. The board will revisit in the spring.
Policy – next meeting is November 17th at Susan’s home.
New business:
Donna circulated the comments on Jay’s performance appraisal, the lists of Goals set by Jay for 2008-2009 and Jay’s self evaluation. / Dec 9th Tuesday is the Holiday Party. It will be a potluck again. Marian Posner will tell holiday stories and Peggy Johnson will perform a story or poem. / Motion to move Young Adult books into front room as a trial until end of June 2009. Large Print books will be moved to an area with better lighting. PC, LH, Six approved. One abstained.
Old Business: Discussion on query Jay made to other libraries on the use of cameras for security for both patrons and equipment. All libraries asked thought the idea had merit to explore. Many libraries have cameras. The board has tabled the discussion to the next meeting due to the late hour.
Motion to Adjourn at 9:58 p.m. LH, PC All Approved
Respectfully submitted,
Susan Staples Smith, recording secretary
Next meeting: Monday, December 8, 7 PM at the library.
At this meeting, a vote will be taken to accept new unanticipated funds.
All Board of Trustees meetings are open to the public.
